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Policies: 
COUNTY COMPUTER HARDWARE/SOFTWARE POLICY:Established 11/28/2000 (Resolution No. 509-00) 1. All new computers purchased must have surge protection on electric power - either surge suppressor, or UPS with surge suppressor. 2. Do not install new computer hardware without informing the Information Technology (IT) Committee. 3. Do not relocate or reassign computer equipment outside the department or between buildings without informing the IT Committee. 4. Do not swap internal computer hardware equipment (such as network cards, video cards, hard disks, etc.) from one PC to another without authorization from a member of the IT Committee. 5. Do not take computer equipment home without written authorization from the IT Committee (except laptops and notebooks). Employees taking any computer equipment home (including laptops or notebooks) must have permission from their department head. 6. All work station PC's are to be shut down at the end of the day, especially during the summer, for protection against power surges from lightning storms; unless remote or network access is necessary after normal business hours.
7. Purchase of hardware or services SOFTWARE 8. Only licensed versions of application software and/or operating system software are permitted. Bootleg or pirated software is not permitted on county-owned computers at any time. Software not approved by the IT Committee is not permitted on county-owned computers at any time. 9. Duplication of county-owned software through any medium (e.g., CD-Rom writer, diskettes) for personal use or unauthorized distribution is prohibited. 10. Installation and/or use of personal software from home on county owned computers is prohibited. 11. Adding new screen-savers or inappropriate background screen images on county-owned computers is prohibited. 12. Do not change system settings (Network Neighborhood, Device Setup, Internet access options, Control Panel Regional Settings, etc.) without authorization from the Computer/IT Committee, except for printers' properties.
13. Purchase of new software and services 14. The Computer/IT Committee will select and set the types of general purpose software for use throughout the County Government (see attachment "General Purpose Software Standards.") 15. All employees are required to comply with the attached Cayuga County E-Mail policy (established May 1998). 16. All employees are required to use the preferred e-mail software for county employee use (see attachment "General Purpose Software Standards").
17. Confirming sender before opening e-mail attachment is recommended. DATA INTEGRITY & SECURITY 18. It is the responsibility of all county employees to back up their data stored on their PC on a regular basis. Failure to do so may result in grave consequences for which the IT Committee will assume no responsibility. 19. A current copy of an Anti-Virus software approved by the IT Committee is to be running on each PC, and is not to be turned off or have its settings changed (see "General Purpose Software Standards"). 20. CD-ROMs, diskettes, and other media from outside sources are not to be used unless they have been checked for viruses. INTERNET 21. Downloading software from the Internet, unless it is an approved upgrade to an existing product via the vendor's web site, is prohibited unless approved for use by the IT Committee. 22. Downloading screen-savers and/or games from the Internet is strictly prohibited. Downloading audio and/or video clips from the Internet, unless specifically related to county work, is prohibited. Playing games on the Internet is prohibited. 23. Use of streaming audio, radio, or video from the Internet, unless specifically related to county work, is prohibited.
TO: All County Employees and Independent Contractors
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Pursuant to the Cayuga County Computer Policy, established by County Legislature Resolution #509-00, the Information Technology Committee has established the following standards, subject to future revision:
1. Cayuga County will use "Microsoft Office" software products:
2. Cayuga County Geographic Information System (GIS) staff and client departments will use:
3. Cayuga County will use current versions of the following Anti-Virus software: Use of other software than this may be permitted with approval of the IT Committee.
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The following policy (resolution No. 519-98) shall apply to all users of Official Cayuga County Email Addresses. An Official Cayuga County Email Address is "anything"@co.cayuga.ny.us or "anything"@cayugacounty.us Email addresses shall be administered by the Cayuga County Webmaster. Requests for new email accounts should be submitted to Information Technologies in writing or by phone at: 253-1038. An Official Cayuga County Email Address is intended only for Official County business and all mail becomes property of Cayuga County. You are expected to keep personal correspondence to a minimum. Using Official Cayuga County Email for any personal economic gain is not permitted. Users are not permitted to send chain letters, viruses, and obscene or otherwise offensive material through Official Cayuga County Email. Users are expected to check their email accounts frequently and make provisions to have mail forwarded if they expect to be away for an extended period of time. Any Misuse of County Email accounts may result in loss of email privileges, or as stated in the "Code of Ethics For The County of Cayuga", Article 2, Section 4: "In addition to any penalty contained in any other provision of law, any such County employee who shall knowingly and intentionally violate any of the provisions of this resolution may be fined, suspended or removed from office or employment in the manner provided by law." a member of the Computer/IT Committee, or e-mail it@co.cayuga.ny.us
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